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3 Submittals Tracking Tools We Like

My father, Shawn Stafford, has a well-known nickname to employees: Hawkeye. He earned it through his intensely high standards for quality control. At the end of every project, before we turn it over to the client, “Hawkeye” gets it first, for a final inspection. He always chooses a Saturday, when everyone is gone, and then he walks the job, inch by inch, step by step, looking for things that are wrong, things that could go wrong, or put someone—be it a worker or the client—in harm’s way.

Quality control isn’t just a turn of phrase—done well, it allows the contractor to deliver a quality project. Done poorly, it can cost money, time, and even lives. Taking the time on a big construction job to check the specs through submittals keeps all stakeholders on the same page. Quality control doesn’t just stop an “oops” from happening, it helps guarantee compliance and accountability.

Harnessing new technology solutions for submittals not only streamlines the efficiency of the process, but also increases transparency and helps reduce costs. Here are three tools to consider:

  • Collaborative software tools such as Submittal Exchange® can help cut admin time in half while providing all stakeholders with instant access to critical documentation.  Submittal Exchange allows users to review, route, and archive submittals. The software development company also offers a “green” integration for LEEDS projects.
  • Procore™ is a cloud-based solution that allows users to control the submittals workflow with custom options, and also filter submittal lists by status, spec section, response, and designated approver. Apps for mobile and tablet devices are available.
  • Another option, Buildsite®, features you-build-it reporting features that “tie line by line to the specs … Product selection and submittals work together. Document packages work just like a shopping cart—click what you need to add it. Packages then flow directly into templates.”

Walter Stafford